- I'm a presenter/speaker/organizer/session leader. Do I have to pay registration fees?
Yes. Conference fees pay for the venue and all related services as well as fund IAIA's operating expenses throughout the year, since member dues do not cover the per-member cost of products and services such as the journal, listservs, website, special publications, and more. IAIA seeks to keep costs to a minimum and affordable to as many people as possible; although conference costs are rising substantially, fees have been raised only minimally. We appreciate everyone's professional contributions, but since more than 60% of all delegates are also presenters, to keep IAIA operational, the dollars of each and every participant are needed, too.
- I'm a student/from a developing country/my company doesn't support me. Is financial assistance available, or can you waive my fees?
Generally, no. IAIA is a non-profit association which relies on conference fees and member dues to pay for conference expenses and to provide services. However, IAIA actively seeks funding throughout the year, and publishes announcements if and when any funding to underwrite delegate expenses becomes available.
- Why doesn't IAIA provide more audio-visual equipment and/or business services, such as a photocopy machine?
Because the conference rate for every delegate would need to be raised by at least US$70 to pay the rental fees. IAIA has considered a number of alternatives, but has yet to find a fair and viable option other than seeking sponsors to cover the cost of audio-visual equipment.
- What is the process for placement of my presentation on the program?
For convenience and consistency from year to year, to ensure that every abstract is accounted for, and to decrease the workload on the volunteer organizing committee, all abstracts are submitted online. The program committee and/or your session leader screens your abstract for compliance with submission instructions and overall suitability for the conference according to program committee instructions. The program committee or your session leader then sends you either a rejection notice or a preliminary acceptance, as quickly as possible so that you can begin to make your travel and financial plans. Next, your session leader tentatively slots your presentation on the program. HQ notifies the program committee when your registration and fees have been received. The session leader then confirms your paper in his/her session and contacts you to notify you of your place on the program, provide further information and instructions about your session, and work with you, if necessary, to fine-tune your presentation.
- Why is pre-registration and payment required for presenters?
The requirement of registration fees helps to guarantee the presence of presenters listed in the final program. In its testing phase, the policy reduced the number of last-minute drops and no-show presenters by over 50%, thus increasing the quality of the program for all delegates.
- When will the papers/proceedings be published?
Whether to publish full papers and/or proceedings is the option of the volunteer organizing committee and is dependent on the resources available to them. The committee provides information on submission of full papers and the possibility of publication as it becomes available. Abstracts are available online, and an abstracts volume is produced by IAIA and distributed to all delegates on-site.