Call for submissions
The program committee invites interested individuals to submit abstracts on health impact assessment that fall under one of the five main themes outlined here.
Case studies of experience that illustrate good practice, or provide other useful lessons, in any of the identified areas of interest are particularly sought and may be given preference in the program.
Submissions may take one of four forms:
Lecture Theatre
- An abstract of a paper that addresses a specific issue or aspect of the theory or practice of health impact assessment.
Paper (and poster) abstracts must be relevant to the meeting theme. Submitters are particularly encouraged to prepare case studies that cover issues or aspects relevant to the topics listed under the five conference themes, although note that these topics are indicative and not meant to be exhaustive or exclusionary.
- An abstract of a poster that addresses a specific issue or aspect of the theory or practice of health impact assessment.
The program committee wants to heighten the profile of posters at this meeting. Posters are particularly suited to the presentation of case studies of health impact assessment, and poster sessions have considerable potential as a forum for discussion and interaction.
- A proposal to organise a workshop on a specific topic, within one or more of the conference themes. The workshop will occupy the same time as a paper session (i.e. approx. 90 mins), but the format can vary according to the proposer's needs: roundtable discussions, panels, commissioned paper and responses, etc. We are keen to encourage interactive workshops that aim to produce specified outcomes.
- A proposal to organize a theme forum that addresses a major topic consistent with one or more of the five conference themes.
Theme forums are intended to provide in-depth and coherent examination of key concerns and challenges relevant to the meeting agenda. They typically bring together a well balanced line up of speakers or panelists with experience in the fields covered. Theme forums may incorporate a mix of approaches such as a keynote panel, roundtable or workshop.
Guidelines for paper, poster submission
Submission deadline - 6 September 2010
Presenting author registration deadline - 30 September 2010
Language: English
To submit an abstract use the Submit an Abstract form
Word limits: abstracts: 250 words; author biography: 50 words; topic summary: 30 words
Acceptance and registration
Presenting authors will be notified on or before 31 August regarding the status of their submissions. To guarantee inclusion of the presentation in the final program, the presenting author's registration form and full fees must be received by 30 September. At that time, accepted submissions will be dropped from the program if the presenting author’s registration and fees have not been received.
Guidelines for workshop submission
Submission deadline - 15 August 2010
Primary organizer registration deadline - 30 September 2010
Language: English
To submit a proposal
- Send via e-mail to jen@iaia.org (Plain text only; no html or attachments).
- In the subject line, write Primary Organizer's Surname-HIA Workshop.
- Example: McDonald-HIA Workshop.
You may submit more than one workshop proposal; however, send only one proposal per e-mail. Include the following information in the body of the e-mail:
- Title of the proposed workshop.
- Name, organization, and e-mail address of ONE primary (contact) organizer.
- Name, organization, and e-mail address of any co-organizers.
- Describe the specific purpose and intended outcomes of the workshop, the conference theme it sits under, the issues to be addressed, and the format of the workshop. 250 words maximum.
Note: You, as the workshop organizer, are responsible for developing the workshop programme, communicating with other workshop contributors, and ensuring that they register by 30 September, chairing the workshop, and reporting back to the program co-chairs as requested and by established deadlines.
Acceptance and registration
The primary organizer of the proposed workshop will be notified on or before 31 August regarding the status of the submission. To guarantee inclusion of an approved workshop on the final program, the primary organizer’s registration form and full fees must be received by 30 September. At that time, accepted workshops may be dropped from the program if the primary organizer’s registration and fees have not been received. Speakers/contributors not registered by 30 September will not be included on the program.
Guidelines for theme forum submission
Submission deadline - 31 July 2010
Primary organizer registration deadline - 30 September 2010
Language: English
To submit a proposal
- Send via e-mail to jen@iaia.org. Plain text only; no html or attachments.
- In the subject line, write Primary Organizer’s Surname-HIA Theme Forum.
Example: McDonald-HIA Theme Forum.
You may submit more than one proposal; however, send only one proposal per e-mail. Include the following information in the body of the e-mail:
- Title of the proposed theme forum.
- Name, organization, and e-mail address of ONE primary (contact) organizer.
- Name, organization, and e-mail address of co-organizers.
- Describe the specific purpose and intended outcomes of the theme forum, the various cross-cutting aspects of health impact assessment, the sectors/issues to be addressed, and identify the speakers who will be participating. 250 words maximum.
Note: You, as the theme forum organizer, are responsible for developing the theme forum, communicating with the speakers and ensuring that they register by 30 September, chairing the forum, and reporting back to the program co-chairs as requested and by established deadlines.
Acceptance and registration
The primary organizer of the proposed theme forum will be notified on or before 31 August regarding the status of the submission. To guarantee inclusion of an approved theme forum on the final program, the primary organizer’s registration form and full fees must be received by 30 September. At that time, accepted theme \forums may be dropped from the program if the primary organizer’s registration and fees have not been received. Speakers not registered by 30 September will not be included on the program.
GUIDELINES FOR PAPER AND POSTER PRESENTERS
Papers
Many papers will be presented during the concurrent sessions. In order for all presenters to have an opportunity to speak, and to allow time for the speakers and audience to discuss the topics, please note the following presentation guidelines:
- Your key messages or discussion points should be clear and well formulated.
- Limit the number of messages/discussion points (4 points or less).
- Keep your international audience in mind. In consideration of varying levels of English fluency, speak slowly and keep your presentation language clear and simple.
We recommend that you take with you to your session approximately 15-20 copies of a one-page bulleted outline of your presentation that also includes your contact information. During your presentation, this handout will facilitate communication with delegates whose first language is not English, and it will allow individuals to contact you following the meeting. (Please note that you are responsible for supplying your own materials. The University provides printing and copying services at a reasonable cost, through the UniPrint centres used by the students) Your speaking time is limited and agreed up front and will depend on the format of your session. The chair is instructed to give you a sign near the end of your paper. When your time is up, you will be requested to stop speaking out of respect for your fellow speakers, our audience, the chair and the organizers.
Remember, you do not have to use a PowerPoint presentation—a well-prepared oral presentation can be just as effective! If you do use PowerPoint, limit its use to a maximum of six easily readable slides. Each slide should contain no more than six bullets, each preferably not containing more than six words. Remember, and please stick to, the 6 - 6 - 6 rule! Practice your presentation consistent with these guidelines beforehand, and arrive well prepared!
About Posters
The program committee wants to raise the profile of posters at this meeting, recognizing that posters are a creative and popular alternative to the oral presentation of a paper and are appropriate to discussing experiences with health impact assessment. In a poster session, there is no formal oral presentation; instead, each author is assigned a display area on which diagrams, graphics, data, pictures/photos, and a small amount of text are presented. The poster should be self-explanatory, but the author should be available at certain times, such as refreshment breaks and during the dedicated poster session, to interact with viewers and answer questions.
We will be using free standing display boards that have a display area of 2.4m long 1.5 m high.
So we would expect to have two posters per side: maximum area available is 1.2 m (wide) by 1.5 m (high). This could take an A0 poster (85 cm wide, 1.2 cm high), and will certainly take an A1 poster (60 cm wide, 85 cm high) with ease.
Boards are fabric covered, so posters should be fixed on the boards with "velcro" dots, or pins.
Guidelines for poster presenters
Each poster presenter is assigned one space on a flat, upright panel. Presenters are required to use the panels provided by the organisers and to provide the materials to put their posters in place (e.g., blue gum or removable double-sided tape) and to hold handouts (e.g., a large envelope). If you need more than one poster space, contact IAIA HQ by 30 September for availability information.
Tips for poster preparation
- Plan ahead and know your poster layout (trial your display with colleagues).
- Include a large-print heading with the title of the poster, author’s name, and contact details.
- Make all lettering visible from 2.5 meters.
- Be visually clear and inviting. Have illustrations simple and bold.
- Be concise. Use outline form and minimize text (personal discussion will elaborate).
- Be accessible in language—avoid jargon and abbreviations.
- Make viewing sequence reader-friendly (use arrows, numbers, headings).
- Vary spatial use (color, texture, graphics, open space).
- Supplement data with a handout of your abstract or project statement.
- High-tech is not essential, but a very high standard of clarity and visibility is vital to convey your message.
Please do not display typed pages of a paper (these are not appropriate in poster format), clutter all of the space (not inviting), or leave preparation to the last minute. Posters that do not meet minimum quality guidelines may be eliminated from display by the program committee. Advertising is not permitted.
Additional poster preparation information guidelines are available on the IAIA Web site at www.iaia.org >
The program committee will dedicate time for poster-based exchanges based on the number and quality of posters submitted on focal themes.